Executive Assistant

Purpose of the post:

We are seeking a proactive and highly organised Executive Assistant to support our Executive Leadership Team (ELT) and Board. As a key member of our central team, you will provide high-quality administrative and project support, enabling our leaders to focus on driving strategic growth and delivering impact.

This is a varied and fast-paced role, ideal for someone who thrives in a mission-led, evolving environment and is confident working with senior stakeholders. You will manage key communications, support the development of service areas, coordinate projects, and ensure efficient planning and operations across the organisation.

Responsibilities of the Post:

Board Support

• Provide comprehensive PA support to the Board of Directors, including diary management, meeting coordination, travel arrangements, and document preparation.
• Schedule and support Board and ELT meetings, including agenda planning, minute-taking, and follow-up on actions.
• Maintain accurate and confidential records, including board documentation such as reports and decision logs.
• Provide governance administration support, including coordinating the submission of policies, reports, and approval requests for Board consideration and decision-making.

Executive and Operational Support

• Support the coordination and delivery of cross-organisational projects, working closely with service leads to track progress and timelines.
• Assist with drafting internal reports, presentations, and communications on behalf of the ELT, analysing and presenting data to support decision making.
• Contribute to the development and implementation of systems and processes that improve organisational efficiency.
• Work with executive leads to support the growth and development of individual service areas, helping to coordinate meetings, gather insights, track milestones, hold people to account, policy compliance administration.
• Coordinate and manage corporate events, including team away days, annual awards ceremonies, accommodation bookings, and other business-related events.
• Obtain and evaluate supplier quotations, supporting procurement activities and ensuring value for money.

General Administrative Duties

• Manage key internal communications and ensure timely follow-up on leadership team actions.
• Provide ad hoc administrative support as needed across the organisation, with flexibility to respond to emerging priorities.

Person Specification

Essential:

• Experience in an Executive Assistant, Project Coordinator, or senior administrative role.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High levels of discretion, professionalism, and attention to detail.
• Competent use of Microsoft Office and digital collaboration tools.

Desirable:

• Experience working with Boards or in a governance support capacity.
• Background in a non-profit, social enterprise, or purpose-driven organisation.
• Experience supporting projects or programmes in a growing or evolving team.
• Experience in the use of AI tools that support productivity.
• Driving license/access to vehicle

Professional Responsibilities:

• Occasional travel to company sites in Huddersfield.
• Model high expectations, inclusive practice and professional conduct aligned with school and company values.
• Safeguard and promote the welfare of the young people.
• Maintain appropriate professional boundaries and confidentiality.
• Uphold and contribute to the development of ES policies, procedures and staff code of conduct.
• Participate in appraisal, supervision and continuous professional development.
• Access 1:1 coaching and support.
• Provide timely responses to emails or requests for information.
• Manage your online calendar and ensure important deadlines are met, seeking support where required.
• Attend all scheduled company training days, team coaching, INSET Days and meetings as required.
• Attend ES Team Awards ceremony held annually each December.
• Undertake any other duties that may be required commensurate with the scale and function of the post

Safeguarding Statement

All adults working in, or on behalf of the school have a responsibility to safeguard and promote the welfare of children. This includes responsibility to provide a safe environment in which children can learn.

Please refer to the below document. This guidance applies to all schools and is for: headteachers, teaching staff and the wider workforce including volunteers; governors, directors and board members. It sets out the legal duties you must follow to safeguard and promote the welfare of children and young people in schools and colleges.

https://www.gov.uk/government/publications/keeping-children-safe-in-education–2 

Assistant SENDCo

Purpose of the post:

• The Assistant SENDCo will support the SENDCo and Head of Inclusion in the coordination, delivery and monitoring of high-quality SEND provision, ensuring students with additional needs are identified early, supported effectively and enabled to achieve positive outcomes.
• The role contributes to a whole-school, inclusive and trauma‑informed approach, working collaboratively with staff, families and external professionals to ensure statutory duties are met, and best practice is embedded across the school

Responsibilities of the Post:

SEND Support and Provision

• Support the implementation of the school’s SEND strategy, policy and graduated approach, in line with the SEND Code of Practice and Equality Act.
• Assist with the day-to-day coordination of SEND provision, ensuring support plans are implemented consistently and reviewed regularly.
• Act as a key point of contact for SEND-related queries, working closely with students, parents/carers, staff and external agencies.
• Support the planning and delivery of targeted interventions for students with SEND, including those with EHCPs.
• Promote inclusion and ensure students with SEND can access the curriculum, enrichment and wider school life.

Assessment, Monitoring and Review

• Support the identification, assessment and review of students with SEND, contributing to Assess – Plan – Do – Review cycles.
• Maintain accurate and up-to-date SEND records, including the SEND Register, provision maps, ILPs and one-page profiles, using school systems (e.g. Eduspot).
• Carry out Annual Reviews, EHCP documentation and review meetings, ensuring information is prepared accurately and on time.
• Monitor progress and engagement of students with SEND, contributing to reports, data analysis and review meetings.

Working with Staff and Families

• Work collaboratively with teachers and support staff to adapt teaching approaches, resources and behaviour strategies to meet individual needs.
• Provide advice and practical support to staff to promote high expectations, inclusive practice and positive behaviour.
• Build strong, trusting relationships with parents/carers, supporting communication, review meetings and shared planning for students’ needs.

SEND Systems, Compliance and Quality

• Support SEND statutory processes where relevant, ensuring work aligns with the SEND Code of Practice and organisational procedures.
• Monitor the impact of assessment centre interventions and pathways, using data and feedback to inform improvement.
• Keep up to date with SEND guidance and best practice, contributing to the ongoing development of ENGAGE provision.

Training, Development and Quality Assurance

• Support the SENDCo in delivering SEND-related CPD, briefings and guidance for staff.
• Contribute to SEND monitoring activities, including provision reviews, learning walks or work scrutiny, as directed.
• Keep up to date with relevant SEND guidance and local practice, sharing information with colleagues as appropriate.

Leadership and Professional Responsibilities

• Line manage and coach support staff through appraisal, supervision and CPD.
• Model high expectations, inclusive practice and professional conduct aligned with school and company values.
• Safeguard and promote the welfare of the young people.
• Maintain appropriate professional boundaries and confidentiality.
• Uphold and contribute to the development of ES policies, procedures and staff code of conduct.
• Participate in appraisal, supervision and continuous professional development.
• Access 1:1 coaching and support.
• Provide timely responses to emails or requests for information.
• Manage your online calendar and ensure important deadlines are met, seeking support where required.
• Attend all scheduled company training days, team coaching, INSET Days and meetings as required.
• Attend ES Team Awards ceremony held annually each December.
• Undertake any other duties that may be required commensurate with the scale and function of the post

Safeguarding Statement

All adults working in, or on behalf of the school have a responsibility to safeguard and promote the welfare of children. This includes responsibility to provide a safe environment in which children can learn.

Please refer to the below document. This guidance applies to all schools and is for: headteachers, teaching staff and the wider workforce including volunteers; governors, directors and board members. It sets out theLiverpool legal duties you must follow to safeguard and promote the welfare of children and young people in schools and colleges.

https://www.gov.uk/government/publications/keeping-children-safe-in-education–2