Executive Assistant

Purpose of the post:

We are seeking a proactive and highly organised Executive Assistant to support our Executive Leadership Team (ELT) and Board. As a key member of our central team, you will provide high-quality administrative and project support, enabling our leaders to focus on driving strategic growth and delivering impact.

This is a varied and fast-paced role, ideal for someone who thrives in a mission-led, evolving environment and is confident working with senior stakeholders. You will manage key communications, support the development of service areas, coordinate projects, and ensure efficient planning and operations across the organisation.

Responsibilities of the Post:

Board Support

• Provide comprehensive PA support to the Board of Directors, including diary management, meeting coordination, travel arrangements, and document preparation.
• Schedule and support Board and ELT meetings, including agenda planning, minute-taking, and follow-up on actions.
• Maintain accurate and confidential records, including board documentation such as reports and decision logs.
• Provide governance administration support, including coordinating the submission of policies, reports, and approval requests for Board consideration and decision-making.

Executive and Operational Support

• Support the coordination and delivery of cross-organisational projects, working closely with service leads to track progress and timelines.
• Assist with drafting internal reports, presentations, and communications on behalf of the ELT, analysing and presenting data to support decision making.
• Contribute to the development and implementation of systems and processes that improve organisational efficiency.
• Work with executive leads to support the growth and development of individual service areas, helping to coordinate meetings, gather insights, track milestones, hold people to account, policy compliance administration.
• Coordinate and manage corporate events, including team away days, annual awards ceremonies, accommodation bookings, and other business-related events.
• Obtain and evaluate supplier quotations, supporting procurement activities and ensuring value for money.

General Administrative Duties

• Manage key internal communications and ensure timely follow-up on leadership team actions.
• Provide ad hoc administrative support as needed across the organisation, with flexibility to respond to emerging priorities.

Person Specification

Essential:

• Experience in an Executive Assistant, Project Coordinator, or senior administrative role.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High levels of discretion, professionalism, and attention to detail.
• Competent use of Microsoft Office and digital collaboration tools.

Desirable:

• Experience working with Boards or in a governance support capacity.
• Background in a non-profit, social enterprise, or purpose-driven organisation.
• Experience supporting projects or programmes in a growing or evolving team.
• Experience in the use of AI tools that support productivity.
• Driving license/access to vehicle

Professional Responsibilities:

• Occasional travel to company sites in Huddersfield.
• Model high expectations, inclusive practice and professional conduct aligned with school and company values.
• Safeguard and promote the welfare of the young people.
• Maintain appropriate professional boundaries and confidentiality.
• Uphold and contribute to the development of ES policies, procedures and staff code of conduct.
• Participate in appraisal, supervision and continuous professional development.
• Access 1:1 coaching and support.
• Provide timely responses to emails or requests for information.
• Manage your online calendar and ensure important deadlines are met, seeking support where required.
• Attend all scheduled company training days, team coaching, INSET Days and meetings as required.
• Attend ES Team Awards ceremony held annually each December.
• Undertake any other duties that may be required commensurate with the scale and function of the post

Safeguarding Statement

All adults working in, or on behalf of the school have a responsibility to safeguard and promote the welfare of children. This includes responsibility to provide a safe environment in which children can learn.

Please refer to the below document. This guidance applies to all schools and is for: headteachers, teaching staff and the wider workforce including volunteers; governors, directors and board members. It sets out the legal duties you must follow to safeguard and promote the welfare of children and young people in schools and colleges.

https://www.gov.uk/government/publications/keeping-children-safe-in-education–2