School Administrator

Purpose of the post:

The School Administrator is responsible for supporting the school by providing administrative support and an efficient and courteous reception service, including some financial administration.

Key responsibilities:

• Ensure student attendance is recorded and communicated on time, and in accordance with the school procedures.
• Monitor and report on student absences.
• Process documentation as required, e.g. letters, reports, memos, collation of data.
• To input information onto the school’s database and extract information as required.
• Respond to routine correspondence and requests for information.

Operating a reception service that promotes a professional image of the school.

Duties to include:

• Processing telephone calls and ensuring appropriate action is taken.
• Operating standard office equipment e.g. photocopier, printer.
• Recording and distribution of incoming mail and organisation of external post.
• Ensuring that face to face enquiries from visitors, parents, staff and students are dealt with appropriately and that the schools visitors’ procedure is strictly followed.
• First aid and fire marshal training and responsibilities.

Support to the Finance Team:

• Administer and maintain petty cash, ensuring accurate record-keeping, reconciliation, and adherence to internal procedures.
• Process and issue petty cash payments for approved student travel and other authorised expenditure.

Professional Responsibilities:

• Model high expectations, inclusive practice and professional conduct aligned with school and company values.
• Safeguard and promote the welfare of the young people.
• Maintain appropriate professional boundaries and confidentiality.
• Uphold and contribute to the development of ES policies, procedures and staff code of conduct.
• Participate in appraisal, supervision and continuous professional development.
• Access 1:1 coaching and support.
• Provide timely responses to emails or requests for information.
• Manage your online calendar and ensure important deadlines are met, seeking support where required.
• Attend all scheduled company training days, team coaching, INSET Days and meetings as required.
• Attend ES Team Awards ceremony held annually each December.
• Undertake any other duties that may be required commensurate with the scale and function of the post

Desirable:

• Competent use of Microsoft Office applications
• Full driving license and access to a vehicle would be desirable (as the role may be between two schools), but not essential.
• First aid training.
• Experience in an administrative/receptionist role.

https://www.gov.uk/government/publications/keeping-children-safe-in-education–2